A couple of decades ago, if someone had asked these pertinent questions, it would have seemed totally out of place because not many answers would have been forthcoming.

• Is it possible for a business to look more impressive and professional without the huge costs?  https://virtual-office-us.com/

• Is it feasible to have an office location in every major town or city?

• Will it be possible to get in-built support services and facilities without worrying about staff hiring and management?

Today, the unanimous answer would be ‘the virtual office is a possibility.’

A Virtual Office is not just a business solution, but a boon to many businesses because it provides all the advantages of a regular office at much less the cost. A business is able to instantly establish the much needed local presence with a prime business address with the in-built amenities and services that are required to run a business operation.

Unlike serviced office spaces, this kind of office does not provide ‘actual’ dedicated office space; instead it provides excellent communication and address facilities. It provides the opportunity of having space in a reputed business area in a large town or city without having to actually invest in owning or renting the space. Infrastructural expenses on space and communication can be kept to bare minimum by using them on an “as-needed” basis.

The ‘virtual office’ is a revolutionary idea evolved from the “serviced office” or “executive suite” industry. It comes about through a combination of Technological Infrastructural Innovation and the Age of Information. Some of the inflexibilities and advantages spilling out of the executive space industry helped develop and spur the concept and functioning of virtual offices. Today’s advanced technology has the advantage of portability that allows for greater flexibility in work environments; businesses are orientating more towards the ‘online workplace’ scenario.

In 1994, this kind of office became a commercial reality when Ralph Gregory founded his venture “The Virtual Office, Inc.” in Boulder, Colorado, USA. The actual implication of ‘virtual office’ indicates space utilization; a full application of a virtual office includes among others professional live communications.

So what exactly are the services that come within the ambit of a ‘virtual office’? Essentially there are two vital service areas that virtual office caters to – space and communications on a ‘as and when’ required basis.

a. Mailing address – use of professional address for sending and receiving mail through individually marked and locked mailboxes that provides the person or staff using an office service provider access to a centralized location for paper documents.

b. Mail scanning – a mail handler opens letters, scans them and forwards the digital documents to a file storage system for access immediately; the opened mail can be destroyed or filed if necessary.

c. Business meeting space – use of meeting rooms and conference space on-demand at hourly, daily or weekly basis and at short notice.

d. Live virtual receptionist or front desk – an automated system with a virtual answering service can be had without investing in expensive equipment and instruments.

e. On-site facilities – a full service virtual office provider comes with complete range of communication and technology features such as Internet, advanced phone systems for video conferencing, fax, printer, copier, lobby or waiting area and mini-kitchenette.

By yanam49

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